Can Ezekia handle confidential and off-market searches?

Yes. Assignments can be marked confidential, with visibility restricted to specific team members. Candidate records, notes and client information all sit behind granular permissions, so sensitive searches stay sensitive, even inside a large firm.

Can we customise Ezekia to match how our firm runs searches?

Extensive customisation is one of the things exec search firms tell us they value most. You can shape workflows, custom fields, search stages, reporting templates and permissions to fit how your firm actually operates, rather than reshaping your process around the software.

What does AI Sidekick actually do during a search?

AI Sidekick works alongside your consultants throughout the search. It drafts candidate bios, tidies up interview notes, writes outreach emails and job specs, creates and updates records, and lets you query your data in plain English. People Like This surfaces similar candidates automatically, and AI Automations remove repetitive admin so your team spends more time on the search itself.

How does migration from our existing search CRM work?

Data migration is handled by our team, not yours. We move your candidates, clients, assignments and history from your current system with minimal disruption, and firms consistently tell us it's faster and cleaner than they expected.

Are we locked into an annual contract?

No. Ezekia works on monthly contracts rather than annual lock-ins. Firms stay because the platform works for them, which is a large part of why our retention rate is 99.7%.

EXECUTIVE SEARCH SOFTWARE

Run every search from
one AI-powered platform.

Ezekia is the AI-powered CRM and ATS platform built for executive search, with business development built in. From the first client conversation to the placed candidate, every assignment, relationship and report is in one place.

Executive search consultant managing candidate networks, assignments and client reporting

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YOUR SEARCH, START TO FINISH

How executive search runs on Ezekia.

Every firm runs searches differently. Here's how a typical search moves through Ezekia, with AI Sidekick at every stage.

1

BUSINESS DEVELOPMENT

Turn client relationships into mandates.

Ezekia isn't just a CRM; it's a BD, CRM and ATS in one. Track prospective clients, log every conversation, and see your full mandate pipeline alongside the relationships that generate it. When a lead converts, everything you already know about the client is right there.

Executive search business development — tracking prospective clients and new mandate opportunities

Full relationship history behind every BD conversation

See it in action

2

KICK-OFF & ASSIGNMENT SET-UP

Brief taken. Search opened. Team aligned.

The moment a mandate is confirmed, open the assignment, link it to the client record, and brief your team all in one place. Customise the search workflow to match how your firm actually runs a mandate. No email chains, no shared docs, no version confusion.

Assignment brief setup showing search kick-off workflow with team briefing and customisable search stages

Extensive customisation: set up searches the way your firm works

3

AI SIDEKICK . PEOPLE LIKE THIS

RESEARCH & LONGLISTING

Build the longlist faster. Never start from scratch.

Every search builds on everything your firm already knows. Ask AI Sidekick to draft your target list, surface similar profiles instantly with People Like This, and query your database in plain English. The relationships you built on the last mandate power the next one.

AI Sidekick surfaces candidates you'd otherwise miss

4

CANDIDATE OUTREACH

Capture candidates wherever you find them.

Executive search lives on LinkedIn and in your inbox. Ezekia's Chrome and Outlook extensions let you add candidates from LinkedIn and log every email without leaving your workflow. Run email sequences natively, or plug in Metaview, Carv, HireLogic, CoRecruit and more for outreach and interview intelligence.

Chrome and Outlook extension capturing candidates from LinkedIn and inbox for executive search outreach

Pre-integrated with the outreach and interview tools you already use

5

AI SIDEKICK . PEOPLE LIKE THIS

ASSESSMENT & PIPELINE

Every candidate. Every stage. Total clarity across the team.

Track candidates through longlist, first call, screening, qualification and shortlist with structured notes and next actions. Ask AI Sidekick to draft candidate bios, tidy up interview notes, or query the pipeline in plain English. Your whole team sees the same picture in real time.

Candidate pipeline showing every candidate tracked through longlist, screening, qualification and shortlist stages with structured notes

Full audit trail, every note, every decision, always on record

6

CLIENT REPORTING & PORTAL

Clients stay informed. Without you spending hours on reports.

Generate polished, branded candidate reports in seconds. The Ezekia Client Portal gives clients live visibility into search progress so they're never in the dark, and you're never fielding "where are we?" calls. Clients see exactly what you want them to see, nothing more.

Client portal showing branded candidate reports and live search progress visible to clients with secure access controls

Branded reports generated in seconds, not assembled over hours

7

PLACEMENT & ONWARD RELATIONSHIPS

Place the candidate. Keep the relationship. Win the next mandate.

When the placement is made, Ezekia records the placed candidate against the client and search, and keeps the relationship live for the next mandate. Every search you run adds to the intelligence powering the next one, which is why 99.7% of firms that join Ezekia stay.

Recording placed candidates and maintaining ongoing relationships for future executive search mandates

Every placed candidate stays in your network, ready for the next search

WHAT FIRMS SAY

Trusted by search leaders worldwide

“Having used most of the other systems on the market over the years, I think Ezekia blows them away with ease of use and functionality.”

David Harap

Managing Director, Stanton Chase

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Run every search from one AI-powered platform.